Old Central Firehouse Venue & Suites (“we,” “our,” or “us”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your information when you visit our website, submit inquiries, or book reservations and events.
By using our website or services, you agree to the terms of this Privacy Policy.

1. Information We Collect
We collect information necessary to operate our venue, process bookings, and fulfill contractual obligations.
A. Information You Provide
When you interact with us, we may collect:
Full name
Email address
Phone number
Billing and mailing address
Event details (date, guest count, vendor information)
Identification and insurance documentation (if required)
Payment information (processed securely via third-party providers)
Signed agreements and contracts
This directly aligns with your booking + contract workflow (including deposits, vendor submissions, and insurance requirements) .

B. Reservation & Event Data
When you book an event or reservation, we may store:
Reservation details
Payment history
Communication records
Event logistics (vendors, timelines, security requirements)
This is necessary to enforce agreements, including payment terms, liability provisions, and operational policies .

C. Automatically Collected Information
We may automatically collect:
IP address
Browser/device type
Website usage data
Pages visited and session duration

2. How We Use Your Information
We use your information to:
Process bookings, contracts, and reservations
Collect and manage payments (including deposits and final balances)
Maintain a card on file for damage/security purposes (as outlined in contracts)
Communicate regarding events, vendors, and logistics
Enforce venue policies (guest counts, insurance, vendor compliance)
Improve website functionality and customer experience
Send optional marketing communications (if opted in)
Comply with legal obligations

3. Legal Basis for Processing (GDPR Compliance)
For users located in the European Economic Area (EEA), we process personal data under the following legal bases:
Contractual Necessity: To fulfill event bookings and agreements
Legitimate Interest: To operate and improve our business
Legal Obligation: To comply with applicable laws and regulations
Consent: For marketing communications or optional data collection

4. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have the following rights:
Right to Know: Request details about the personal data we collect and how it is used
Right to Access: Obtain a copy of your personal information
Right to Delete: Request deletion of your personal data (subject to legal/contractual obligations)
Right to Correct: Request corrections to inaccurate data
Right to Opt-Out: We do not sell personal data, but you may opt out of data sharing where applicable
Right to Non-Discrimination: You will not be treated differently for exercising your rights
To exercise these rights, contact us at: [email protected]

5. How We Share Your Information
We do not sell your personal data.
We may share your information with:
Booking and property management systems such as Cloudbeds
Payment processors
Event-related vendors (only when necessary and authorized)
Insurance providers (if required for event compliance)
Legal or regulatory authorities when required
All third parties are required to maintain confidentiality and security.

6. Payment & Financial Information
Payments are processed securely through third-party providers. We do not store full credit card numbers.
However, consistent with your agreements:
A card may be kept on file for damages or incidentals
Charges may be applied in accordance with signed contracts and policies

7. Data Retention
We retain personal information:
As long as necessary to fulfill bookings and contractual obligations
For legal, tax, and operational recordkeeping
To enforce agreements, including liability and payment terms

8. Cookies & Tracking Technologies
We use cookies to:
Improve website performance
Analyze traffic and usage
Enhance user experience
You may disable cookies in your browser settings, though some functionality may be limited.

9. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect your data.
However, no system is completely secure, and we cannot guarantee absolute protection.

10. International Data Transfers (GDPR)
If you are accessing our website from outside the United States, your information may be transferred to and processed in the United States, where data protection laws may differ.
By using our services, you consent to this transfer.

11. Your Rights (GDPR)
If you are located in the EEA, you have the right to:
Access your personal data
Correct inaccurate information
Request deletion (“Right to be Forgotten”)
Restrict or object to processing
Request data portability
To exercise these rights, contact us at: [email protected]

12. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices.

13. Children’s Privacy
Our services are not intended for individuals under 18. We do not knowingly collect data from minors.

14. Updates to This Policy
We may update this Privacy Policy periodically. Updates will be posted with a revised effective date.

15. Contact Information
Old Central Firehouse Venue & Suites
200 S Magdalen St, San Angelo, TX 76903
[email protected]
325-425-0467